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Safety Management Insights

Why the Best Managers Are No Substitute for a Safety Software System

Posted by Don Brown on Aug 11, 2015 12:13:00 PM

best_managers_safety_software_systemSafety management is a critical job in almost every industry. Most companies contend with increasingly stringent requirements regarding workplace safety, accident reduction and illness prevention, as well as laws that govern the documentation of each and every safety measure. Not surprisingly, safety managers are garnering greater demand than ever before, and their skills and education have become far more specialized throughout the last few decades.

However, while companies small and large need sharp personnel who can manage and comply with all of these requirements, even the best managers are no substitute for an effective safety software system. Likewise, no software tool can replace the expertise and hands-on abilities of an effective manager. Here are a few reasons why both are essential to company’s worker safety and regulatory compliance, and why the software complements a manager’s skills.


Simply put, safety software is essential to a manager’s efficiency. Without it, even small companies will eventually generate stacks upon stacks of safety-related documents: incident reports, OSHA forms, training schedules and more. What’s more, spreadsheets, text files and other disparate documents can become all but impossible to keep track of. Compiling, storing and later referring to all of these documents becomes a job in and of itself.

On the other hand, a comprehensive safety management software provides a central, digital location for all necessary documentation. The system may not reduce the number of files necessary for a company’s due diligence, but it will make those files far more efficient to handle. Ultimately, less time spent on document management means more time available for observing and interacting with employees.

Incident Tracking

Digital file management – complete with search functions, filters and editable entries – also makes it far more feasible to draw upon collected data and prevent future incidents. With the right tools, safety managers can narrow down large sets of incidents to determine the major problem areas within certain regions, job sites or departments. Over the long run, this ability allows companies to consistently improve their safety standards and provide for both better regulatory compliance and a safer, happier work environment for employees.

Task Management

Improving safety is a company-wide job, and every employee will need training as new policies are implemented. Corrective actions also need to be carried out quickly and efficiently. As with incident documentation, keeping track of every assigned task by hand can be a nightmare.

Fortunately, safety task management tools offer the automation and flexibility necessary to keep everyone on track. Assigning similar tasks to multiple employees, alerting assignees and receiving notifications regarding overdue actions – all of these things are possible in a pinch with a digital solution.

Regulatory Compliance

Most safety managers are well-versed in OSHA’s ever-changing requirements, as well as their companies’ internal safety policies. Still, knowing these rules and complying with them are different matters entirely. OSHA requires extensive documentation for every incident, corrective action and policy update, and audits can forcibly put all other tasks on hold. With the right software solution, however, these reports can be generated automatically and made available immediately.

Need a few more tips on how you can improve your efficiency and make life easier for you and your team? Download our free resource, 9 Ways to Make Your Job As A Safety Manager Easier.

9 Ways to Make Your Job as a Safety Manager Easier