Our safety software is so easy to use that it requires minimal training. However, it’s still important to prepare your staff for a smooth transition if you’re implementing BasicSafe for the first time.
This is especially true if your staff is accustomed to using paper methods to manage job safety analyses, safety data sheets, job lockout/tagout or other important safety documents.
First, make sure you’ve done your homework and have answers to common questions about software implementation, such as where the software is hosted, storage capacity and file size limits. The BasicSafe Safety Management Hosted Solution Data Center is located at SolutionPro, a secure facility in Boise, Idaho.
Next, we’ll work with you to guide you through every step of the software implementation process.
To make it easier, we’ve developed a checklist you can use to make sure you don’t forget anything.
Here are some of our best tips for getting started with BasicSafe.
Organize Your Information
Each tool in BasicSafe has a search filter. Understand how these mechanisms work together and how they can work best for your organization. Use your internal corporate numbering system, OSHA CFR numbering, or ISO numbering methods to label the documents that you put in BasicSafe. Pick a system that won't need to be changed later; redoing this is costly and time consuming.
Get Digital Files in Order
Make sure your digital files are organized and easy to find. Scan and sort any crucial paper files. Use the BasicSafe EHS tools to upload existing files to the database. Maintain a checklist of documents and mark them off as you upload them.
Train System Administrators
Identify those who will have expanded access and editing privileges. Train them to use the software and manage data. Invite them to create key settings to track historical data and search for important information.
Check Your Admins Work
Make sure administrators have adequately set up the site and loaded information before allowing access to all employees. If you provide access to employees and information isn't available, they aren't likely to come back. Allow time to go back and make changes as needed.
Make sure employees understand how to log in, how to search for and access training, and how to find information. Have supervisors train work groups and tailor training to the job they'll be doing. BasicSafe software is so intuitive that training can be completed quickly.
Make Training Ongoing
After six months of using the software, revisit your training needs. Update staff of any new tools or procedures. Have a plan in place for training new employees; make this a part of the onboarding process. Invite BasicSafe staff to host a webinar or on-site visit to remind employees and admins of the software's capabilities so you can ensure you are taking full advantage of it.
BasicSafe is an internet based, integrated approach to managing safe work cultures and compliance with regulatory requirements. Extensive programming based on proven safety methodologies that target employee training and information access are the backbone of the BasicSafe suite.
For tips on making your job easier in the coming year, download our free eBook, “9 Ways to Make Your Job As Safety Manager Easier.”