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Safety Management Insights

Three Surprising Ways Safety Pros Are Using Our EHS Software

Posted by Don Brown on Jun 26, 2014 8:30:00 AM

Project_ManagementIf you’ve been using BasicSafe's integrated safety software, you probably already know our audit management software allows you to upload existing audits, create new ones and set up reminders for the next round.

You might already be using it along with our action management tool to follow up with supervisors and keep track of tasks.

But did you know you can also use these tools to manage projects? Make sure the contractor you just hired is complying with regulations? Develop a better system for internal audits?

Our software modules are designed to be customizable so you can use them in ways that make the most sense for your company.

Here’s a look at three unique ways safety professionals have put our tools to work for them.

Managing Contractors

With nine industrial facilities in five states, Timber Products hires a lot of contractors. So many, in fact, that Safety Director Mike Hill needed a better way to keep track of their information. Hill looked into contractor management systems and discovered they were costly, especially for a system that managed only one aspect of safety.

He realized he already had a solution on his hands with no added costs: BasicSafe’s policies and procedures module. Hill used the module to create a contractor folder that all locations across the company could access.

He uses it to store pertinent information about each contracting company Timber Products has used. Now whenever one of the sites needs to hire a contractor, a manager can check to see if any of the other locations has used that contractor in the past.

The manager can then access everything on file for that contractor, from insurance information to contractor orientation training documentation.

Project Management

With audit management and action management tools, companies can manage projects just as easily as they manage contractors. The action management tool tracks any action entered into the system manually or automatically using another tool, such as the auditing or training tool. It captures all comments, files and completed activities, making it ideal for keeping tabs on long-term projects.

BasicSafe users can easily check off completed tasks and see how many tasks they have left to finish.Whether your company is replacing a roof or rolling out a new system, the action management tool can help keep the project on track.

Customizing Audits

Internal audits can be your best defense against citations, and companies should perform them at least once each quarter. But unless the same supervisors are conducting every audit, it can be difficult to know exactly where to look from one audit to the next.

Companies can use the audit management tool to create site maps that include the location of everything from exits to fire extinguishers to machine guards so inspectors always know exactly where to find them. It sure beats a blank form with dates and boxes, and it’s a good way to ensure you don’t miss anything.

There's no one-size-fits-all approach to safety, so why would you want a software program without flexibility? Look for an EHS software system that can be customized to meet your needs. 

For more tips on making inspections easier, download our free guide, “How to Pass Your OSHA Audits With Flying Colors.”

Photo credit: U.S. Army Corps of Engineers

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