Nearly 50 years ago, the Occupational Safety and Health Act of 1970 was passed with the goal of helping workers return home safe and sound. While employers have made significant strides since then, there is still plenty of room for improvement, and OSHA auditors are keeping a close eye on companies’ adherence to safety regulations.
Legal obligations aside, it’s in every employer’s best interest to provide the safest possible workplace to their employees. Safer workers are happier and more productive, and reducing incidents leads to lower costs across the board.
Of course, providing for a safer workplace is easier said than done, particularly when managing mountains of related paperwork or multiple different softwares. Here are a few of the most important ways you can use BasicSafe safety software to digitize your efforts and consistently send employees home safe.
Incident Reports: The Foundation of Your Safety System
Every organization strives for constant improvement, but without a thorough understanding of past mistakes, it’s tough to implement new, more effective processes. To help you track any type of incident, accident, injury and job-related illness, BasicSafe’s Incident Investigation and Reporting Module allows you to easily generate OSHA 300, 300A, 301 and even State and mining forms!
The Incident module also allows you to sort incidents by cause, source of injury, risk conditions, location and many other variables, so you can view trends over time. With a birds-eye view of when, where and why your incidents occur, you can more efficiently implement new processes or policies.
Centrally Managed Policies and Procedures
Even the best-laid plans are only as effective as their implementation. Once you create or update a policy or procedure, you’ve got to get the word out to your employees—possibly across multiple job sites, cities, states or regions.
BasicSafe’s Policies and Procedures Management Module makes it easy to keep everyone on the same page. Whenever you make a change, the web-based system updates your centrally managed documents, and team members throughout your company can stay updated. If an update only applies to a specific team, jobsite or regulatory jurisdiction, you can ensure only those workers are notified.
Ensuring Safety with Consistent Training
When it comes to safety and productivity, up-to-date training is critical. Keeping an entire organization on a training schedule is easier said than done, however, particularly when you’re incorporating contractors, new hires and temporary workers.
Fortunately, the BasicSafe Training Management Module makes it easy to keep an eye on training schedules. With a few mouse clicks, you can create a wide variety of categories and modules, each with its own requirements and set of relevant employees. The system allows you to generate reports based on who needs to train or retrain – or when employees are overdue. This makes it easy to take further action and stay up to date!
JSAs, SDS, LOTO procedures and permits—Updating these documents can be arduous, and managing them can be a nightmare at even a small- to mid-sized company. Fortunately, BasicSafe provides a variety of solutions for keeping them all up to date: JSA Management, Permit Management and the Safety Data Sheet Module, just to name a few.
Like your policies and procedures, all of these documents can be kept in a central, web-based repository that allows for easy document auditing and editing. With customizable user roles and permissions, you can also control which stakeholders can view, update and disseminate each set of documents.
Sending Employees Home Safe and Sound
Between legal requirements, bottom-line benefits and concern for your employees, there are plenty of reasons to make safety a priority at your organization. To provide for a more effective, lower-cost safety program, consider using the BasicSafe safety software suite. Contact us today for more information and a free demonstration.