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Safety Management Insights

How Do I Get My Employees to Use Our Safety Software?

Posted by Don Brown on Jan 14, 2015 9:30:00 AM

safety_software_employeeYour company's execs have just made a big investment in a new safety software system. You’ve uploaded all your important documents and done your due diligence with the IT department to ensure a smooth transition. Now for the real test: Will your employees actually use it?

Or will they go right back to filing handwritten safety data sheets and job hazard analyses away in a binder a few weeks later?

A common concern among our newer BasicSafe users is generating buy-in among their workers, who often prefer to rely on older, manual ways of completing safety-related tasks. If this sounds familiar, follow these five tips to make the most of your investment.

#1: Focus on the Basics First

Your software may have plenty of bells and whistles that appeal to you and other safety personnel, but most of your workers won't care about the details – at least not at first. When you're working on getting them used to the software, focus on following schedules, making notes and comments, creating required forms and other basics. Worry about the smaller details once everyone's up to speed on the most important aspects of the suite.

#2: Sell It

You may feel personally invested in safety software implementation, but your employees probably aren't as excited. That doesn't mean they won't come to appreciate its benefits, but during deployment, you've really got to sell the program to everyone who will be using it. 

To workers hesitant to adopt the new system and abandon their old ways, explain what's in it for them: paperwork that’s easier to manage, fewer redundant tasks and less time spent worrying about the safety of themselves and their peers.

#3: Deploy Gradually

Aside from focusing on basics before details, you might also want to implement your new software gradually throughout your company.

You can proceed one department at a time, or you can use a top-down approach, where the leadership of each department learn the software first before passing the knowledge onto their subordinates.

#4: Avoid Hard Deadlines

You may have a planned time frame for full adoption of your new safety software, but don't feel like you have to stick to it if everything isn't going according to plan. Transitioning from manual to digital safety management can be a long process, especially if you're working with large numbers of employees. Set incremental deadlines, and don't be afraid to give your employees extra time to learn and adopt new procedures.

#5: Select Easy-to-Use Software

The safety software solution you choose can make or break the whole process. Some programs are clunky, complicated and difficult to introduce to non-tech savvy employees. On the other hand, intuitive programs like ours are a snap to introduce to new teams and individuals. The BasicSafe Safety Management Software requires minimal training that employees can take as needed, at their own pace.

Work orders and schedules are easy to find and navigate, and administrator privileges can be given to anyone once they're up to speed.

Want more detail on how to train your employees? We'll work with you to make sure you've covered all the bases. Contact us today for a free consultation.

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