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Safety Management Insights

6 EHS Software Hacks That Supercharge Your Productivity

Posted by Doug Shoemaker on Jun 10, 2019 8:45:00 AM

EHS Software HacksAs a safety professional, you’re always on the lookout for ways to improve your workers’ well-being while also staying within your budget. At the same time, your company’s executives and board members aim to push productivity to new heights.

Fortunately, the right EHS software practices can create a win-win scenario: greater safety, more productivity and higher profits. You may already be using a mishmash of software and spreadsheets to keep track of incident reports, training requirements and more. However, jumbled tools and disparate data sources rarely produce the desired result. The following are a few ways you can use a comprehensive safety software suite to supercharge your company’s productivity and make the EHS tasks you already perform easier and simpler.

1. Going Paperless

According to industry research giant Gartner, as much as 3 percent of a company’s revenue may be spent on paper and associated costs. Supplies, printers, filing and storage require a shocking amount of resources, and even more time and money are spent searching for hard copies. In fact, the average workplace safety employee spends six hours every week searching for paper documents.

Even if you’re using spreadsheet software, you’re more than likely dealing with a mass of paper documentation related to incidents, audits and compliance. To alleviate this burden, consider a safety management system that centralizes all of your safety-related data. With everything stored centrally and electronically, you can free up an amazing amount of time for you and your team. A simpler, cleaner filing system will also allow you to react to urgent situations in real time.

2. Automated Onboarding

Complete, well-organized safety data won’t do your team any good if the right people can’t access it. Likewise, your meticulously planned safety initiatives and training programs won’t take effect if the relevant teams don’t receive timely notifications.

To ensure every employee has access to the information relevant to their jobs — no more, no less — consider automating your access, permissions and onboarding functions. When new employees are hired, and when existing workers change teams or roles, your EHS software solution should automatically update which information they can access. With this automation in place, you’ll spend less time making the switch manually, and your workers will be able to get to work without undue delays.

3. A Single Source of Truth

At many organizations, critical safety information is spread out among disparate electronic systems and multiple sets of hard copies. By centralizing your data, you can drastically reduce the time workers and safety personnel alike spend searching for information.

Just as importantly, a central repository ensures that everyone has access to the most up-to-date information. All too often, organizations suffer costly accidents even after officially updating their safety policies. When everyone reads from the same central source, you can rest easy knowing that needed changes will actually take effect.

4. Automating Documentation

Electronic or not, generating the documents necessary for regulatory compliance takes time — perhaps even the majority of your team’s labor hours. One of the best ways to boost your productivity is to reduce this time with automated documentation. With the right EHS software, you can auto-populate your 300, 300A, 301 and other critical documents. With just a few keystrokes, you’ll be able to create mandatory forms, internal documentation and even plans for corrective actions.

5. Audit Pre-Preparation

Whether you’re facing an OSHA audit or preparing for an internal review, you shouldn’t have to scramble. Fortunately, data centralization and automated documentation make it easy to stay prepared. By storing the results of previous audits and tracking key safety metrics, you’ll always be ready for your next audit and inspection.

6. Consolidated Training Schedules

As safety personnel, you and your team are uniquely equipped to lead the training sessions necessary for workers to effectively and safely perform their job duties. Even at small- to mid-sized companies, however, time-sensitive training requirements can quickly become a tangled web.

To make the most of your team’s time, use a centralized training scheduler to ensure the right combination of workers attends your training sessions at the right times. Given different hire dates, certification renewals and recent incidents, simply scheduling by team or task is rarely the most cost-effective path.

Productivity Through Safety

In many companies, there is still a view that safe practices, regular training and strict adherence to safety policies conflict with productivity goals. In fact, nothing could be further from the truth when it comes to safety compliance.

Ultimately, a safer workplace is a more productive workplace. One Lockheed Martin study actually found that a safety-oriented culture led to a 24 percent productivity increase and 20 percent lower factory costs. Another study from Rockwell Automation showed that best-in-class companies logged the lowest injury rates — an average of just 0.05 percent and 60 times lower than their poorer-performing competitors.

One of the best ways to improve your company’s safety — and in turn, boost your productivity — is to implement environmental health and safety software. Outdated technology may be holding your company back, and a better set of tools is a surefire way to make the most of your safety program. To learn how you can take your team’s efficiency to new heights and streamline processes, contact us today for a free demonstration of the BasicSafe comprehensive EHS management software suite.

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