The job of a safety manager is never complete. From accident prevention to investigations to training, your plate is always full – and documentation is always looming over your head. For companies large and small, keeping track of incident reports, Job Safety Analyses and all of OSHA’s required forms is a job in itself.
Fortunately, safety software can make your job far easier while benefiting your company’s bottom line. Of course, you’ll still need to justify its costs to upper management. The following are just a few reasons why a digital safety strategy is the way to go.
Between incident reports, investigations, follow-ups and more, you probably have a never-ending list of tasks and events to document. With a manual, paper-based system, these records are disorganized at best – and inaccurate at worst. Ultimately, errors and lost documents make it all but impossible to make long-term improvements to your safety strategy.
On the other hand, a digital system provides the technical solutions to prevent inaccuracies and make it quick and easy to create, update and amend all manner of records. By keeping everything in a central repository, you also make it easier for other stakeholders, who may know more about any given incident, to make necessary changes.
At the end of the day, people, not documents, are the main concern. A digital safety system also makes it easier to give your employees the training and procedural knowledge to do their jobs safely and efficiently. With detailed, automatically updated records, you can see exactly who needs what training – and when.
Even if you can keep up with manual documentation, sifting through those documents is a nightmare. To truly understand where you can make safety improvements, you need to be able to look at long-term trends.
A digital safety system makes trend analysis far easier, more flexible and more robust. With the ability to sort incidents by jobsite, team and the nature of the accident, you can quickly find where your company needs improvement—and where existing safety strategies are having the greatest effect.
Consistency is a constant struggle for companies with multiple facilities and job sites. Different teams develop their own working methods, and those methods often conflict with established record-keeping practices and even with OSHA mandates.
Keeping everyone on the same page is far easier when your safety program is online. Policies, procedures and Safety Data Sheets can be kept in one place, available for everyone to see, and workers, supervisors and safety professionals can be alerted whenever changes are made.
Easier, Cheaper OSHA Compliance
Complying with all of OSHA’s regulations can be pricey—and violations certainly aren’t cheap. Fortunately, you can cut the costs of compliance and reduce the chance of violations with a digital safety management system. Consistent, centrally managed records and greater communication help keep everyone informed, and more information leads to fewer unsafe practices.
A digital system also makes it quick and easy to fill out forms that would otherwise take hours. OSHA forms 300, 300A, 301 and more can all be populated instantly with the incident information you’ve already entered. If you do face an audit, you’ll be perfectly prepared without having to scramble.
Buy-in can be a big problem in large organizations, particularly when employees feel that every safety initiative is simply an uninformed mandate from upper management. A digital safety system offers at least some level of access to every employee, allowing them to report the risks that really affect their day-to-day jobs. When everyone feels their voices are heard, and that new policies are based upon their input, they’re much more likely to comply.
Reduced Accidents and Illnesses
Ultimately, all of these benefits lead to your “bottom line” as a safety manager – fewer accidents and illnesses. Accurate reporting, trend analysis and effective training management lead to a safer, more productive workforce. In turn, greater safety and productivity lead to higher profits – a win-win for everyone involved.
If you’re interested in learning more about how a digital safety management system can benefit your organization, contact us today for a free demonstration of BasicSafe, our award-winning safety software suite.