Conducting safety audits is an important part of your job, and managing them digitally is a great way to eliminate cabinets full of paper files.
However, not all safety auditing software is equally useful. There are several types on the market today, ranging from bare-bones systems that are little more than glorified file managers to Cadillac-style tools that come with a lot of extra features you don’t need—plus a hefty price tag.
How do you know which type of software is right for your company? Here are five questions to consider as you make your decision.
1. Can I Easily Build My Own Safety Audits Within the System?
There’s no one-size-fits-all approach to auditing. As a manager, you need to be able to customize environmental, health and safety audits to meet your company’s needs.
2. Can I Use the Software to Perform Audits Remotely?
These days, you’re probably more likely to be seen making the rounds with a tablet or smartphone than a clipboard and checklist. Your safety auditing software needs to be adaptable to meet the latest technology and your users’ preferences. Look for a software system that allows you to log in remotely from any device so they’ll be able to perform the audit directly in the system, rather than writing everything on a sheet of paper and manually entering it later.
Some of your coworkers might be more comfortable using a checklist and clipboard, so make sure the system you choose accommodates them, too. Look for audit management software that allows users to easily scan paper documents and upload them later for digital storage.
3. Does the System Offer Varying Levels of Access?
You’ve entrusted some of your team leaders to conduct audits, but you don’t necessarily want them to have access to personal information on other employees or the ability to change documents someone else has created. Your audit management system should offer varying levels of access and allow you as an administrator to customize access depending on the job responsibilities of each employee.
4. Will the System Remind Me When It’s Time For the Next Audit?
Let’s face it—we’re all busy and have so much on our minds it feels like information overload at times. We need all the help we can get to remind us to stay on schedule.
Look for an audit management system that allows you to set recurring audits and reminds a designated person when it’s time to complete the next one.
5. Can I Use the Audit Management Software With Other Safety Tools?
You’re in the middle of an audit and it looks like one of your employees is violating the protocol for using a piece of equipment, but all you can remember is that your company recently modified the procedures. You can’t remember what they are. By the time you hustle back to the office and dig through the filing cabinet to retrieve your policies and procedures manual, you’ve allowed a potential hazard to occur for more than half an hour.
Look for audit management software that stores all your important safety documents in one place and allows you to easily access them during an audit.
BasicSafe is an integrated safety software system that offers much more than just audit management. A single subscription fee gives you access to 11 safety tools, including lockout/tagout, incident investigation and reporting software, and action management software that allows you to easily assign tasks to employees. You can also purchase one or more of our tools separately so you only use what you actually need.
To learn more about our solutions for managing safety, contact us today.