Safety Management Insights

3 Quick Tips for Managing JSAs

Posted by Don Brown on May 20, 2014 1:00:00 PM

Job_Safety_AnalysisWhether you call them Job Safety Analyses, Job Hazard Analyses or Activity Hazard Analyses, they’re probably not the most enjoyable part of your day as safety manager.

That doesn’t mean you should ignore them.

JSAs are a necessary way to identify the risks associated with each specific task your employees perform. A JSA should always include the job location, a description of the task, a description of the hazards and a list of hazard controls.

A well-written JSA or Job Hazard Analysis defines expectations for the task and identifies any shortcomings with the process.
Each time there’s a new task or something changes, JSAs need to be written or updated. Often this results in numerous forms for the same task stored in several places.

You may have a binder full of old JSAs and numerous computer files stored in various folders containing more current ones.

Here are three ways to make the process more efficient.

Use Teamwork

JSAs are more effective if they’re integrated into the training process. Divide trainees into groups and teach them how to complete a JSA. Make sure everyone involved in the task is present when the JSA is written. Have it approved and signed by the supervisor before anyone starts the task. Then have the team use it as a guide as they work.

Remember, the purpose of a JSA is to encourage teamwork, especially with new employees, and increase awareness.

Use a Comprehensive Safety Database to Manage Them

The BasicSafe Job Safety Analysis (JSA) Module allows you to upload existing JSA files, add to them and create new ones. You can store job steps, hazards and personal protective equipment requirements in separate panels that can be revised or added as you edit your JSAs.

You can create work groups, assign specific employees to them and link them to the right JSAs for their site.

Our software meets all OSHA requirements for JSAs. It also tracks your revision history and allows you to easily update, publish or unpublish JSAs.

Integrate Your JSAs With Other Procedures

Lockout Tagout procedures, MSDS documents, policies and procedures, and permits can be permanently linked to each JSA step. This allows employees to access these documents and procedures directly while viewing their JSA without having to navigate to one of those modules. It also means that a procedure or document can be linked to many different JSAs and whenever the procedure or document is updated, all the JSAs linked to that procedure or document are updated.

Employees can certify they have access to and have reviewed the JSA for their Job or Task. BasicSafe stores these certifications and allows administrators to filter through the records to find what they need.

For system administrators and managers, a full revision trail of all JSA documents are maintained automatically so the history of a JSA can be reviewed at a click of a button and auditors reviewing these details will get everything they need in one place.

With an integrated safety database, your JSAs don’t have to be a hassle.

For more tips on writing JSAs and a template to get you started, download our guide. 

JSA Quick Tips Whitepaper